Taskiter vs Notion
A Notion alternative when projects have time, a budget and a client
Taskiter gives you a ready project process: tasks, sprints and a knowledge base, plus a timer, timesheet approval, project finance and a client portal. Everything works from day one.
Compare
What you get with Taskiter
Tasks, time, hour approval, finances, the client portal, AI and MCP work in one product on the same data.
| What you gain | In Taskiter |
|---|---|
| PriceYou start for free, and on paid plans you pay per person per month. | Free at $0: up to 3 people, 2 projects and 1,000 tasks. Pro $9.99 and Business $19.99 per person per month. |
| Tasks and sprintsYou plan work and track time in the same task. | Tasks, Kanban board, backlog, sprints and epics on every plan. |
| Work timeEvery hour has context: task, sprint and project. | A timer started from the task, a weekly timesheet and team time records on every plan. |
| Hour approval and period settlementOnce a period is closed, approved hours no longer change. | Hour approval, period settlement and locking of settled time on the Business plan. Timesheets on every plan. |
| Project financesYou see the margin during the project, not only after it ends. | Rates, labour cost, budget and project margin in real time, from the Pro plan. |
| Client portalYour client checks progress on their own, and you write fewer reports. | A client portal with sprint progress, released changes and requests, without access to the workspace, on the Business plan. |
| Guardian AIAI helps you plan the week and points out risks, and you decide on changes. | Guardian AI from the Pro plan, with a monthly AI budget in USD. You approve changes proposed by AI after a preview. |
| MCP and AI agentsAI assistants work on your tasks within your permissions. | An MCP server for AI assistants (e.g. Claude Code, Codex, Cursor) on every plan. |
| GitHubThe task status changes together with the pull request. | GitHub integration: pull requests on the task and automatic statuses, on the Business plan. |
| Polish and English interface, data in the EUYour team works in Polish or English, and company data stays in the European Union. | Interface in Polish and English. Data and uploaded files stored in the EU. |
Price
You start for free, and on paid plans you pay per person per month.
Free at $0: up to 3 people, 2 projects and 1,000 tasks. Pro $9.99 and Business $19.99 per person per month.
Tasks and sprints
You plan work and track time in the same task.
Tasks, Kanban board, backlog, sprints and epics on every plan.
Work time
Every hour has context: task, sprint and project.
A timer started from the task, a weekly timesheet and team time records on every plan.
Hour approval and period settlement
Once a period is closed, approved hours no longer change.
Hour approval, period settlement and locking of settled time on the Business plan. Timesheets on every plan.
Project finances
You see the margin during the project, not only after it ends.
Rates, labour cost, budget and project margin in real time, from the Pro plan.
Client portal
Your client checks progress on their own, and you write fewer reports.
A client portal with sprint progress, released changes and requests, without access to the workspace, on the Business plan.
Guardian AI
AI helps you plan the week and points out risks, and you decide on changes.
Guardian AI from the Pro plan, with a monthly AI budget in USD. You approve changes proposed by AI after a preview.
MCP and AI agents
AI assistants work on your tasks within your permissions.
An MCP server for AI assistants (e.g. Claude Code, Codex, Cursor) on every plan.
GitHub
The task status changes together with the pull request.
GitHub integration: pull requests on the task and automatic statuses, on the Business plan.
Polish and English interface, data in the EU
Your team works in Polish or English, and company data stays in the European Union.
Interface in Polish and English. Data and uploaded files stored in the EU.
Why teams switch
Three things you get with Taskiter
Fit
When Taskiter is the better fit
What your team gains
- Tasks, sprints and the knowledge base work right away.
- The time tracker and timesheets are on every plan, and hours feed the project budget.
- Your client follows progress and released changes in a portal.
- Polish and English interface, with company data and files in the EU.
Notion strengths
- Your team's wiki and documentation in one place.
- An official hosted MCP server with OAuth sign-in.
For comparison: Notion
- Free, Plus and Business plans are billed per person per month, with a lower price for annual billing. Enterprise: custom quote.
- Task databases can use sprints.
Migration
Moving your data from Notion
You export your data to a CSV file and upload it in the import wizard. Before anything is saved, you see a preview and a dry-run report.
- 1
Export from Notion to a CSV file
How you export depends on the tool and the plan you use.
- 2
Upload the file in the import wizard
The wizard recognises the encoding and separator, and you assign the columns to Taskiter fields.
- 3
People, statuses and target project
People are matched by email address, and you choose statuses and the project in the wizard.
- 4
Preview and dry run
Before saving, you see a report: how many items will be imported and what needs fixing.
- 5
Import with the option to undo
FAQ
Frequently asked questions
Can Taskiter replace Notion for projects?
For running projects, yes: tasks, sprints, the knowledge base, working time, finances and the client portal are ready from day one. Project documentation lives in Taskiter's knowledge base.
How do I move tasks from Notion?
You export your data from Notion to a CSV file and upload it in the Taskiter CSV import wizard: you map the columns, check the preview and run the import.
How does AI work in Taskiter?
Guardian AI is available from the Pro plan with a monthly budget in USD. You approve changes proposed by AI after a preview. The MCP server for AI assistants is on every plan.
Comparisons
Other comparisons
See how much each of your projects really earns
Create an account and bring over one project. Try Business features without Guardian AI for 7 days, for 3 people, 2 projects, and 1,000 tasks, with no payment card required.
Free plan with no time limit for teams of up to 3 people.
Comparison prepared by Taskiter. Notion and other product names are trademarks of their respective owners and are used for identification only. Taskiter is not affiliated with or endorsed by these companies.
Spotted outdated information? Write to us.